Key points at a glance
- Estimate data preparation separately from software fees.
- Start with a representative pilot before forecasting scale.
- Include operation, support and supplier onboarding.
Main cost drivers
Scope, number of products and variants, missing data, integrations, access controls, evidence and required availability all influence cost.
Pilot budget
Budget for data inventory, one product family, mapping, validation, design, approval and a controlled publication rather than only a QR generator.
Total cost of ownership
Consider subscriptions or hosting, interfaces, monitoring, backups, updates, translations, support, supplier processes and exit-ready exports.
Frequently asked questions
Is there a fixed cost per passport?
No. Unit costs depend strongly on data readiness, automation, scale and operational requirements.
Is the cheapest software automatically the cheapest project?
No. Manual work, lock-in and missing interfaces can cost more than the licence.
Official sources
Applicable legal acts and official publications govern legally relevant decisions.
As of: 17 August 2026. This guide provides general information and is not legal advice or a compliance guarantee.
Turn product data into a controlled product passport.
Import existing data, validate completeness and publish approved versions through a stable QR address.